Requesting Funds

• When a grant award has been made, requests for payment of grant funds may be submitted no more than once each thirty days for expenses already incurred and/or anticipated within the next 30 days.
• After the first request, subsequent requests for payment should be accompanied by a brief description of how project funds in the last request for payment were spent.
• The final ten percent of project funds may not be requested until the final report for the project has been submitted.
• Project(s) must be completed with all funds expended.

Reporting

1. A mid-project progress report will be due in March 2007
2. A final written report is due no later than October 31, 2007. The final report should describe to what extent the objectives were achieved. Reports should include information about the following:
• Activities (services): Identify the activities and services provided and to whom.
• Participants: Describe some common characteristics (if applicable).
• Inputs: Report what and how much was used for the project.
• Outputs: Report how much was done. List the activities or services carried out. Report the number of units delivered and to whom.
• Outcomes: Report what good was done. What changed as a result of the effect of an institution’s activities and services on the people it serves? Report how this was measured.
• Overall evaluation of the project: Summarize all of the above.
• Final report on project expenditures: Include relationship to outcomes.
• Note: Read about Outcome-Based Evaluation (OBE) at IMLS website
3. Grant recipients will be asked to share information about their project for reporting to Institute of Museums and Library Services (IMLS). See LSTA Stories 1.
4. Grant recipients may be asked to share information about their project with the public library community, for example, with a brief article for the LORI website or a presentation at a library-related meeting.